Informal review, email approval, and static sign-off workflows cannot sustain the accountability that EU AI Act governance requires at enterprise scale.
EAB replaces fragmented oversight with structured approval workflows — evidence-linked, supervisor-controlled, and traceable to each decision.
Compliance is not just about knowing the rules. It is about being able to show that the right people reviewed, the right evidence was present, and the right decisions were made — for every system.
Every AI system follows a defined governance path: registration → technical completion → screening → evidence review → supervisor approval. Steps cannot be skipped. The record shows completion of each stage.
Supervisors review the complete governance record — screening result, evidence, technical documentation, risk assessment — and approve, reject, or return for additional evidence. Every decision is attributed and timestamped.
Approval decisions cannot be retroactively modified to describe reasoning that did not exist at the time of sign-off. The decision record is frozen at the moment of approval — with the evidence state captured.
AI System Owners, Business Operators, and Supervisors have distinct rights. Owners cannot approve their own systems. Operators cannot access approval controls. Role separation is structural, not policy-based.
Enterprise organisations manage many AI systems simultaneously. EAB gives supervisors a portfolio view — pending approvals, open gaps, overdue reviews, and recent decisions — across all systems at once.
When a market surveillance authority asks how a governance decision was made, the answer is in the record. Who reviewed, what evidence was present, what the decision was, and when it was made — all reconstructable.
The EAB governance flow connects screening, evidence, and approval into a single auditable record — not three separate processes that need to be reconciled.
The AI System Owner completes the technical documentation, uploads evidence artefacts, and confirms oversight mechanisms. Incomplete evidence is surfaced before the approval request is submitted.
Screening generates the risk level, applicable obligation areas, and a completeness signal for each obligation. The supervisor receives a complete package — not a request to review scattered documents.
The supervisor reviews the system record, screening result, evidence, and obligation coverage. Approval, rejection, or request for additional evidence — each with a documented reason. The decision is attributed and sealed.
After approval, the system enters continuous governance — obligation drift, re-screening triggers, and evidence validity are tracked. The approval record is the baseline for all future compliance events.
Informal oversight cannot sustain accountability at scale. EAB builds structured governance into every approval — so the decision record stands on its own.
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